Category Archives: Frontpage


Solutions for the ‘real world’

Collectively, our consultants have over 90 years of experience which means you’re in safe hands.

The dictionary defines a consultant as “an expert in a particular field who works as an advisor either to a company or to another individual.” Sounds pretty vague, doesn’t it?

A consultant’s job is to consult, nothing more, nothing less, it’s that simple. However, what separates a good consultant from a bad consultant is a passion, a drive for excellence and pride in what you do. At Prospettiva , we only recruit people with real world experience, be that in accounting, logistics, business management or with exemplary qualifications in their focus field. And that’s why, collectively, we can boast over 50 years of experience implementing business software solutions, be that for small business or multinationals.  Our commitment to deliver a reference-worthy solution remains the same.

Business Analysis

Our business analysts are second to none when it comes to understanding the ‘pains’ of your business. That’s because we’ve been helping hundreds of businesses like yours for  many years, and during this time, we’ve worked with organisations of all sizes, have learned many common trends and have offered insightful and unbiased advice on how to streamline operations and improve efficiency, often simply by providing a different perspective.

Project Managers

Our project managers have extensive experience in managing a variety of projects, from simple software upgrades to major implementations, from scoping the initial project through to go live and sign off.  We can either work with your internal project manager or manage the whole process for you, drawing only on your input at key stages.

Furthermore, we understand that implementing new business software is not only a major investment for you but it also represents hours of proactive work, a luxury seldom available to busy organisations that’s why we invest a lot of time preparing each project with a thorough scoping exercise which not only ensures that we exceed your expectation but also that our consultant’s time and yours is used effectively to a common goal; deliver the project on budget, on time and to your satisfaction.

Helpdesk Technicians

Some companies are very specific in defining the role of an implementation consultant and that of a helpdesk technician as the definition appears obvious. However, there’s a much similarity between the two. That’s why we believe that if a technician does not understand the fundamentals of how your business software is installed then they can’t possibly be best equipped to help you post go live.

All of our technicians are multiskilled with both implementation and helpdesk experience enabling them to diagnose and a resolve your technical queries quickly.  Moreover, not unlike other members of the technical team, they come from a ‘real world’ background which means they appreciate the importance of being able to get to the office and on with your day without the added hassle of software errors and or faults.

We work hard to get you up and running as soon as we can, and on those occasions where we have to pass your query to the software house, we have a dedicated resource ensuring that your query is regularly progress chased and that you are kept informed at regular intervals.

And whilst it may well sound like a marketing line; we truly do not focus on being the biggest but we do focus on being the best. This enables us to provide a personal service to our customers who are more than willing to testify to our customer care.

Give us a call on 01223 789 560 and ask us for references from customers in your line of business or take a look at our testimonials page.

Cloud Solutions by Prospettiva

Congratulations, if you’re reading this it means you’ve managed to survive fuel protests, rain storms, general strikes, oh and ubiquitous rush hour traffic


How much of your working life do you believe has been hijacked by any of the above scenarios? A few hours, days, months? What if you could get away from all that? What if you could reclaim the hours you spend commuting backwards and forwards to the office each day and use this time to actually get things done?

Welcome to the cloud

Conventional business works on the basic premise of an office, one or more servers (for email, files Get into the cloudand ERP software), a network infrastructure (to connect to the server) and client machines (PCs or laptops), and, of course, a phone system. ‘The Cloud’ can deliver all of the above, but as a service, not unlike everyday utilities, such as power and water.

Why should a startup business get excited by cloud?

Many successful businesses start like acorns: small and growing slowly, they do not have access to vast sums of money to invest in the infrastructure necessary to manage their business. Whatever cash is available is generally used to produce product for sale.

The cloud affords any business the ability to be up and running in hours with email, and an ERP solution (to manage stock, finance, invoices, document management and more), all for one, low cost, monthly rental fee. Simply subscribe to the services you require. A minimum subscription period applies (normally one year) but after this time, you can simply cancel any service you no longer require. Now you can avoid huge upfront outlays in hardware and software costs. Invest in producing your competitive product and not in managing it. Welcome to financial freedom by the power of the cloud. But that’s not all. If you’re a startup business and don’t have the money for premises, the cloud enables you and your colleagues to work from the comfort of your home or any location of your choice, even the beach, providing there’s an internet connection!

Why should established businesses get excited by the cloud?

Because, like any organisation, you have overheads: buildings, cost of sales, rates, utilities and, of course, staff costs. In difficult times like these, every little saving truly does help. Even for a small business, thousands are spent just on servers. Add to this the cost of configuring, upgrading and maintaining these as well as the overall network infrastructure, and IT soon features on the profit and loss report as a major cost centre.

With the cloud, there’s no need to outlay thousands on new servers, network infrastructure or expensive software titles. These are all available as SaaS (Software as a Service), including leading ERP solutions such as SAP Business One: an integrated business software solution. SAP Business One normally costs thousands of pounds per user, but it is now available, like most cloud solutions, for one, low cost, monthly rental fee, which by the way includes maintenance. This means that upgrades and maintenance services are all taken care of, so you can focus on what really matters: running your business.

What do you need?

Any everyday device of your choice (e.g. PC, laptop, tablet or even a mobile phone), an internet connection, and a subscription to the desired service.


Why are we so passionate about the cloud?

Because we know how effective the cloud can be at enabling new businesses and streamlining costs for established businesses. How do we know? Because we’re a cloud enabled company and we have helped both new and established businesses to reap the benefits of moving to the cloud.

We’ll gladly share our experience with you and offer free advice about how your business can cut its IT overheads giving you that all important competitive edge. Call us on 01223 789 560 or click the link below to submit your enquiry online.

Choose freedom – Get into the cloud!


ERP by Prospettiva

Deliver a real-time integrated view of your business with our range of ERP solutions

The fundamental advantage of Enterprise Resource Planning or ERP for short is that integrating a myriad businesses processes into a single cohesive system saves time and expense for all people in the organisation as well as building a structured platform for business growth.

  • Management can make decisions faster and with fewer errors.
  • Data becomes visible across the organization.
  • Eliminates the need to synchronise changes between multiple systems—consolidation of finance, marketing, sales, human resource, and manufacturing testimonial4applications
  • Brings legitimacy and transparency to each bit of statistical data
  • Provides a comprehensive enterprise view (no “islands of information”), making real–time information available to management anywhere, any time to make proper decisions

By implementing an ERP system your business will benefit:

  • Improve quality and efficiency of the business.
  • Support management by providing information for decision making.
  • Create a more agile company that adapts better to change.
  • Make a company more structured so organisations can operate more cohesively, enhancing the business—internally and externally.
  • Provides increased opportunities for collaboration and understanding between department and individuals


  • SAP Business One

    Integrate your end-to-end business processes and fuel growth with this complete, world-class ERP application designed and priced for small businesses Find innovative ways to reach new customers, maximise efficiency, and drive profitable growth – with SAP Business One. This small business software can help you...

    Read more

Paperless & Document Management

Manage and distribute documents with ease, efficiency and automatically!

Printing documents can be expensive and time-consuming when you factor in the cost of the printer and its maintenance, paper, and ink or toner cartridges. What’s more, the space required for document storage could be considerable. With document management software, you can save both space and money without adversely affecting your business.

Document management software gives you the tools to organise, edit and distribute your important paperwork. Both Boyum and Draycir help you quickly store and distribute important documents in standardised formats.

The software allows keyword search so you can find documents in seconds, rather than minutes or hours. These and other features make document management software a perfect way to organise your business, cut costs and save time.


Online Collaboration

Unify your business with online collaboration designed specifically for you, by you

Internet Companies

The internet is over 25 years old and it has just been dubbed of the most important inventions of our time since it  has fundamentally shaped who we are as a people. It’s one of the many reasons why companies, such as Facebook, are investing millions of dollars in bringing the internet to some of the most remote places on our planet.

It is thanks to the internet and advances in technology that many of us are able to communicate and share information with contacts and loved ones across the globe in seconds. We’re able to start work even before we’ve arrived at the office. Many have gone one step further and actually no longer need to commute to the office to turn in a full day’s work.

There’s no doubt that both our social and professional worlds have changed.

Fragmented Business

However, whilst the power of technology may have connected millions of individuals and businesses around the world, we’re finding that many organisations are suffering from business fragmentation; data from multiple departments is stored in different databases, spreadsheets and hard drives.  From company servers through to personal inboxes through to different devices, many simply aren’t getting the latest information when it is needed all the time. And in a fast moving, highly competitive world this can spell disaster for some businesses.

Worse still, because businesses are often busy firefighting information black holes and fulfilling customer queries and orders there’s often no time for the proactive exercise of finding one integrated solution that enables them to store, share and communicate with team members and business partners in a simple and safe structure.

The paperless reality

Thankfully, some very successful cloud repository companies have responded to our need to store, share and collaborate on files.  Box and Dropbox being just two of them. They, along with a selection of other brands, such as Apple’s iCloud and Microsoft’s OneDrive, enable businesses and individuals to back up and sync between devices important data, such as documents, photos, music and more.

However, whilst cloud repositories are highly effective at sharing business documents and data, they stop short of providing one secure, online, fully integrated solution. Such a solution would incorporate all crucial business requirements including a secure company intranet where employees and business partners could collaborate and work together wherever they may be across the world, either in or out of the office via a web browser or their mobile device. The solution would be a place where all crucial business data, such as CRM, leads and projects can be viewed and modified in real time.

Podio Project CollaborationWorkspace

Everything in one place

Enter Podio, by the global leader in telepresence technology, Citrix. It incorporates all of the above and more for a low monthly cost per organisation user, per month. That is users within an organisation and not the unlimited number of collaborators, customers and or suppliers, who can be invited to collaborate on one of the unlimited workplaces for free.

Moreover, Citrix Podio integrates with Box, Dropbox, SugarSync and many other online solution providers, and, thanks to Citrix Podio API solutions, it can even integrate to existing ERP solutions, such as SAP or Sage.

Citrix Podio boasts hundreds of free apps on its marketplace to manage everything from recruitment through to complex workflows across all business departments. And if an app doesn’t already exist, that’s no problem, users can simply build their own through its user friendly ‘drag and drop’ interface.  Data can simply be imported and exported with one click spreadsheets, calendars can be synced with Google Calendar and Microsoft Outlook, and there’s easy integration with leading online brands, such as helpdesk leader, Zendesk.

One place for everything

There really aren’t many business challenges that Citrix Podio cannot resolve.  And you would be forgiven for thinking that this were just another marketing gimmick but it isn’t.


Well, because we’re speaking from experience. Prospettiva has been using Citrix Podio successfully for two years now. We manage all aspects of our organisation via an array of Citrix Podio apps and workflows. All of our projects feature Citrix PODIO workspaces enabling our clients to view and collaborate on project information, such as deliverables, timesheets, issues logs, and project time consumed/remaining, in real time. No need to ask for reports or hunt down the last project update spreadsheet.

It’s thanks to Podio that we’re able to offer all of customers complete visibility over what we do.

Find out more

If you’d like to find out more about the benefits of Citrix Podio then take a look at the further reading or further viewing sections below. If you’d like to take PODIO for a test drive using your own real world scenarios then click the icon to get in touch with us, it takes minutes to set up your own demo workspace with some of your own apps and even your own data!

Unify your business with Citrix Podio and Prospettiva. Call 01223 789 560 or click here to send us a message.

Further Viewing


Manage logistics and streamline the distribution process with our range of standard and advanced solutions

As a distributor you’re probably working with small margins which mean your systems and integration is important to maximise every penny of your investment. It requires careful control of inventory levels, streamlined order fulfilment practices, efficient warehouse operations and dedicated customer service.

And that’s just the beginning.

You need to optimise daily operations for maximum efficiency while minimizing administrative overhead and costs. Add in the need to manage rising costs and shrinking margins, and you’ve got a lot to keep track of.

Relationship maps instantly give you visualisation of any transactions in the system. If this isn’t enough then a business dashboard is customizable, and leverages established best practices in providing an accessible tool for monitoring real-time business operations. This dashboard can also be tailored to fit certain roles, maintaining a clearly organized business community.

Customisation capabilities are included in the system as well, and are simplified to allow users to more easily enhance the software to better fit their specific requirements.


Expected Return on Investment

• Increased revenue growth and sales volume per employee
• Faster, more accurate supplier chargeback claims
• Reduced days sales outstanding and shorter financial close cycles
• Improved operating margins and employee productivity
• Lower cost of goods sold (COGS) and operating expense
• Improved inventory accuracy and turns
• Optimise your stock levels and reduce your stock in hand
• Accurate forecasting to streamline order processing
• Streamline operations with an integrated finance solution


What interests you?

• Client management
• Lead Management
• Order templates
• Picking, packing and shipping accurately
• Handle product forecasting and purchasing
• Manage bar coding and warehouse activities
• Optimise collections and cash flow
• Integrate your system with EDI, XML and other systems with customers and suppliers
• Develop web-based customer self-service
• Analyse sales and gross margins


Related Products

SAP Business One

SAP Business One

Advanced Warehouse Management

Advanced WMS

Paperless & Document Management

Document Management



Implementation of MRP can reduce stock and release cash


Our systems are fully integrated and cover areas such as inventory control, warehouse management, accounting and financial management, order management, customer relationship management (CRM) and ecommerce. The solutions are available as an on premise, cloud hosted or Software-as-a-Service (SaaS).

Our solutions can be used to manage production orders, accurate demand forecasting for managing stock levels and restocking. In addition, the system supports inventory for multiple warehousing, bin locations, bill of materials, production order management, bar coding procedures and many other necessary business processes in the manufacturing industry.

Our solutions will manage the complete sales/production lifecycle from Opportunities, through sales to production and purchasing. Relationship maps instantly give you visualisation of any transactions in the system. If this isn’t enough then a business dashboard is customisable, and leverages established best practices in providing an accessible tool for monitoring real-time business operations. This dashboard can also be tailored to fit certain roles, maintaining a clearly organised business community.

Customisation capabilities are included in the system as well, and are simplified to allow users to more easily enhance the software to better fit their specific requirements.



  • Streamlining processes and workflows with a single integrated system.
  • Reduce redundant data entry and processes and in other hand it shares informartioin across the department.
  • Establish uniform processes that are based on recognized best business practices
  • Improved workflow and efficiency
  • Improved customer satisfaction based on improved on-time delivery, increased quality, shortened delivery times
  • Reduced inventory costs resulting from better planning, tracking and forecasting of requirements
  • Turn collections faster based on better visibility into accounts and fewer billing and/or delivery errors
  • Decrease in vendor pricing by taking better advantage of quantity breaks and tracking vendor performance
  • Track actual costs of activities and perform activity based costing
  • Provide a consolidated picture of sales, inventory and receivables


Typical functional benefits;

  • Stock management
  • Production Planningmail
  • Routing
  • Make to Order
  • Warehouse management
  • Batch/Serial number traceability
  • Complex units of measure
  • Supply chain management
  • Availability to promise
  • Product costing
  • Bill of materials
  • Integration of sales
  • Demand Forecasting


Further Viewing;

Related Products

SAP Business One

SAP Business One

Advanced Manufacturing

Advanced Manufacturing

Advanced Warehouse Management

Advanced WMS



Accurately manage budgets and financial funds

Not for Profit and Charity organisations need to focus on their mission, but economic conditions are putting a lot of pressure on them to get funding. Organisations in this industry need an ERP solution that allows them to do more with less, whilst conforming to stringent regulatory and operational requirements, and giving them more time to secure funding.

Relationship maps instantly give you visualisation of any transactions in the system. If this isn’t enough then a business dashboard is customisable, and leverages established best practices in providing an accessible tool for monitoring real-time business operations. This dashboard can also be tailored to fit certain roles, maintaining a clearly organized business community.

Customisation capabilities are included in the system as well, and are simplified to allow users to more easily enhance the software to better fit their specific requirements.

Render data quickly and easily

  • Eliminate time to run complex queries.
  • Provide reporting of information directly to the user/members automatically
  • Rapid query of data provides more accurate expenditure details
  • Streamline operations with an integrated finance solution


What functionality to expect

  • Event management tools, including project management, budgeting, reporting, etc.
  • Fully integrated CRM to provide a 360 degree view of activities with each contact.
  • Membership management and marketing tools.
  • Accommodates commercial activities running alongside non-commercial.
  • Job costing and time recording to manage research, consulting and other project work.
  • Financial operations
  • Fully integrated finance ledgers delivering tight business control and supporting SORP and SOFA requirements.
  • Capability to handle Standard, Partial and Exempt VAT recovery situations.
  • Analyse performance
  • Restricted/non-restricted fund reporting.
  • Real-time query and analysis tools for rapid analysis of data from any part of the system.


Related Products

SAP Business One

SAP Business One

Reporting & Analytics

Reporting & Analytics



Everything we do is based on years of experience in our industry.

Information technology is not only our business but it’s part of our business which means that we truly understand the frustrations of an IT infrastructure that doesn’t quite perform as it should.
That’s why we have a range of service level agreements that work in harmony with our customers. From SAP Business One to Sage 200, from bespoke solutions through to ad hoc schemes, we’ve got you covered.

All of our helpdesk technicians are multiskilled both in implementation and maintainingTop Rated business software solutions, such as SAP Business One and Sage 200. We’ve been maintaining these titles since their original release to the UK market, this means we know a thing or two about how they work which in turn means we’re generally able to resolve many queries simply by having a good description of the symptoms.


Where we’re unable to do so, we use a remote viewing tool that, with your permission, enables you to talk us through and ‘show us’ the problem in real time, enabling us to get directly to the root of the query. We also operate our own internal service level agreement which means you can expect an expeditious response to your query.


If you’re not an existing customer and would like to know more about our service then give our helpdesk a call on 01223 789 560. Alternatively, click here to send us a message and we’ll get right back to you.


If you are an existing customer, log in to for self-service access to log tickets, search factsheets and check out our latest bulletins 24 hours a day, 7 days a week, or call 01223 789 560.


If you’re an existing customer and have been instructed to connect to an agent, Click here

Reporting & Analytics

Some questions are not as simple as they first appear, and you may find yourself asking the same questions over and over, and never really feeling like you know the answer.

“Did that delivery go?”, “Are we making a loss on this sale?”, “Is my team going to hit target this month?”, ” What is the unit price for 10,000 of these by next Thursday?”

Analytics is the complete process of identifying what the answer would look like, deciding what information you need to answer it, making sure that information is captured, and displaying it in a useful format for the purpose of the question.

Doing this consistently delivers Business Intelligence.

We have been working with Business intelligence applications for years, and we have seen that all too often the solution to the problem of reporting is missed right at the beginning of the business process

– The data you need to answer critical business questions is simply not recorded at the time or in the form that is needed.

Basic business data on customers and suppliers is missing, out of date or simply incorrect – often the true picture only exists as ‘tacit’ knowledge in an employee’s head.
There is so much data that finding the answer to the question takes too long.
As a manager you know there is a problem, but you are not sure what the problem is or where to look for the answers.

These situations alone or in combination make your business vulnerable to making mistakes, loosing valuable company IP when employees move on, and failing to capitalise on opportunities that you may not spot.

SAP BUSINESS ONE with SAP HANA database and analytics provides a single integrated package that will allow you to captured the relevant business data, and to analyse and report on it in a single system in real time.

NO ETL middleware
NO Data staging
NO Additional Servers or Database licences required.

Prospettiva can help you through this process to deliver powerful reporting that shows what is really happening as it happens.

Avoid mistakes – make fewer mistakes, spot those that happen earlier

Reduce risks – get business critical information recorded in your system and maintain control

Reduce operating capital requirements – know what to buy and when to buy it

Shorten sales times – answer key questions quickly

Increase productivity – manage by exception and focus on what matters.


Real-time analytics means that

Your day to day operating database IS the data warehouse

Your day to day reporting tools ARE a business intelligence suite

One database,
One set of infrastructure
One layer of reporting schemas to deliver powerful KPI’s, Dashboards, and rapid interactive pivot table and graphical drill down reporting, even on mobile devices! All on data up-to-the-second accurate.

SAP is the world leader in Business Intelligence (Gartner –

Market Share Analysis: Business Intelligence and Analytics Software, 2013) and HANA is the most advanced in memory database ‘

There are important technical differences between SAP’s all-in-memory Hana platform and the in-memory add-on features the others are grafting onto their conventional databases.’


From <>

(Information week ‘two-approaches-to-in-memory-database-battle’ 3rd April 2014)

SAP Business One on HANA is the only Business management suite for Small and medium sized businesses that offers integrated best in class ERP software and Hugely powerful and highly regarded Advanced analytics tools as a single platform, with a single installation on readily available hardware from DELL< HP, FUJITSU or IBM or Deployed in the Cloud